- CC Meetings
SAND LAKE COMMUNITY COUNCIL BYLAWS
Effective: March 2nd 2015
ARTICLE I: NAME
The name of this organization shall be the SAND LAKE COMMUNITY COUNCIL,hereinafter referred to as the “Council.”
BOUNDARIESThe geographical boundaries adopted by the Anchorage Assembly on July 8, 2003 (AO2003-11), and appropriate associated map listed under municipal code §2.40.040 shallapply to this Council, subject to any comprehensive review of community councilboundaries to occur every ten years following the decennial U.S. Census, as required bymunicipal code §2.40.040. The findings of the boundary review are communicated to thePlanning and Zoning Commission and to the Assembly for final review and approval;community council boundary amendments adopted by Anchorage Municipal Code arehereby incorporated by reference.
ARTICLE III: DESCRIPTION
The Council is an independent, not-for-profit, voluntary, self-governing associationcomposed of residents 18 years of age or older, non-resident property owners, businessowners, and nonprofit organizations who meet the qualifications for membership asoutlined in Article VI of these bylaws and municipal code chapter 2.40. Community councilsare created by the Anchorage Municipal Charter to “afford citizens an opportunity formaximum community involvement and self-determination.” There shall exist between theCouncil and local government a cooperative relationship. The Council shall not endorseany candidate for local, state or federal elected office.
ARTICLE IV: PURPOSE
The purpose of the Council is to provide a direct and continuing means of citizenparticipation in local affairs. The Council is intended to give:
A. Local people a method by which they can work together for expression anddiscussion of their opinions, needs and desires in a manner that will have an impact ontheir community’s development and services;
B. Governmental agencies a method for receiving opinions, needs, desires andrecommendations of residents and groups; and
C. Local governing bodies an improved basis for decision-making and assignment ofpriorities for all programs affecting community development and individual well-being.
ARTICLE V: FUNCTION
The Council has a policy and practice of open membership and meetings to encourageparticipation of persons from all segments of the community. The Council shall have thefollowing functions:A. In regard to the Anchorage Comprehensive Plan;
1. Evaluate compliance with the plan, alerting Municipal officials to, or proposingappropriate action regarding any inconsistencies with the plan and its adoptedelements as described in municipal code §21.01.080 and listed in Table 21.01-1;and
2. Conduct a continuing review and study of the plan to determine its workabilitywithin the Council’s geographical boundaries and to advise Municipal officials onappropriate action regarding proposed modifications or additions to the plan;
B. Assume leadership and propose action in regards to enforcement of existing lawsor ordinances, pursuit of rights under existing rights or ordinances, desired or opposedchanges in or additions to laws or ordinances, or any matter of policy regulation;
C. Respond to local government proposals or concerns submitted to the Councilpursuant to municipal code §2.40.060;D. Work with local government and other governmental entities, as well as with personsand groups outside the government, to accomplish Council goals, including goals whichmay have an area wide impact;E. Receive and review notices to the Council from Municipal departments includingthose noticed under municipal code:
1. 2.30.120.C, Alcohol Beverage Control Board license applications;
2. 10.55.030, Permits for teen nightclubs and cultural performance venues;
3. 21.03.020.H, Land use proposals;
4. 24.35.020, National security road closures;
5. 25.30.025.E, Disposal of Municipal land requiring voter approval;
6. Other notices received from Municipal departments requiring input or actionby the Council;
F. Advise the Assembly of the Council’s annual priority list of Capital ImprovementProjects by filing a copy with the Municipal Clerk when the list is submitted to the Administration;
G. Participate in the community meeting process under municipal code §21.03.020.Cwhen the notice from the developer is timely.
ARTICLE VI: MEMBERSHIP
A. Any person 18 years of age or older whose primary place of abode is within the Council’s geographical boundaries is eligible for membership. Residents, non-residentproperty owners, business owners, and nonprofit organizations as described in municipalcode chapter 2.40 with a physical premise located within the Councils geographicalboundaries are eligible for membership. Business owners and nonprofit organizations mustpossess one or more of the following:
• a valid Alaska business license;
• a valid Alaska professional license;
• valid incorporated status under Alaska law
• tax exempt status under federal law.If more than one qualifying resident shares the same habitual, physical dwelling address,each may be a community council member.
Alternate designations for resident memberships shall not be recognized. Non-resident property owners shall be the owner ofrecord. Per municipal code §2.40.030, non-resident property owner, business owner, andnonprofit organization memberships are single memberships, and shall have a designatedprimary representative, and may have a designated alternate representative.
B. Any person who qualifies under section A of this article is a voting memberimmediately after signing the member attendance roster at any regular or special Councilmeeting. The member attendance roster shall be used only for council business.
C. The Council shall not charge dues or require any financial contribution as a conditionof membership, voting, or other participation. The Executive Board may establish annualvoluntary dues.
ARTICLE VII: MEETINGS
A. There shall be a minimum of four (4) general membership meetings per calendaryear and at least one meeting quarterly.
B. Special meetings of the membership may be called by the President, or theExecutive Board, or by written petition of 10 council members delivered to any officer, toaddress council business, including the accommodation of community councilresponsibilities under municipal code §21.03.020.C.
C. All meetings shall be open to the public.
D. Minutes shall be taken or recordings shall be made at all regular and special Councilmeetings, and will be made available at the secretary’s convenience.
E. After consulting with the officers and Executive Board the President, or theirdesignee(s), may establish the meeting agenda.
F. The Executive Board or their designee(s) shall be responsible for any meetingnotices.G. A quorum for meetings and special meetings shall be 10% of the generalMembership.H. Robert’s Rules of Order, Revised, shall apply for regular and special meetings for allmatters not covered by the bylaws.
ARTICLE VIII: VOTING
A. Any member of the Council as defined in Article VI shall have one vote. If a singleindividual possesses several kinds of property or businesses within the definition formembership qualification, or meets the definition of member in more than one category,s/he shall still have just one vote. Nonprofit associations and business owners shall haveone vote each. Nonprofit association, business owner, and non-resident property ownermemberships shall designate a primary representative and may designate an alternaterepresentative. Persons may be a member of more than one community council if theyqualify for membership.
B. A member must be present at the time of the vote in order to cast a vote. There willbe no proxy voting.
C. Any vote may be challenged. The member attendance roster shall serve as the officiallist of eligible voters.
ARTICLE IX: REPORTING OFFICIAL COUNCIL POSITIONS
The President or designee shall be charged with communicating official positions of theCouncil in a timely manner to the appropriate agencies and individuals. The Council’sofficial positions on community matters may be communicated through resolutions,motions, position letters or emails.
ARTICLE X: OFFICERS
Provisions for Council Officers and Executive Board (or like body), including qualificationsand duties, election, removal and/or replacement, and terms of office shall be one year(with repeated extensions through successful re-election), along with the requirement thatCouncil officers and Executive Board members with financial or fiduciary responsibility mustbe 18 years old at the time of service. The Council may, in its discretion, designate nonfiduciaryand non-signatory roles to younger members for leadership training. Electionsshall be held yearly, and with the exception of President, empty or abandoned positionsmay be appointed as needed by the President until the following election.
• President will serve as presiding officer during Council meetings, will be responsiblefor the operations of the Council, and any other duties that may arise that requiresattention.
• Vice-President will serve in the absence of the President, and any other duties thatmay arise that are appropriate.
• Secretary will serve to keep minutes of the meetings via written or recording device.
• Treasurer will serve to keep track of funds collected by the Council as stated inArticle XII of these bylaws.
ARTICLE XI: COMMITTEES
Committees may be established by the Executive Board at any time for whatever purposedeemed necessary. The nature and duties of the committees shall be determined by theExecutive Board.
ARTICLE: XII FINANCES
Accounting of finances will the responsibility of the Treasurer with backup from thePresident. Council involved grants will be managed and tracked through FCC (Federationof Community Councils) for documentation purposes with federal, state and localrequirements. Funds collected by the Council shall be deposited into an account oraccounts at an established financial institution, with the Treasurer and/or President beingresponsible for all deposits, withdrawals and accountings. A financial report signed by theTreasurer and the President and any person approved by the Membership showing allreceipts and expenditures shall be made yearly to the Council prior to the election of newofficers.
ARTICLE XIII: AMENDMENTS
Proposed bylaws changes must be noticed and discussed at a minimum of one Councilmeeting prior to the meeting at which action will be taken. The notice shall include astatement of the articles to be changed and the reason. The bylaws may be amended orrepealed by a two-thirds (2/3) vote of the members present at a general or special meeting.Within 45 days of approval by the membership, bylaws amendments shall be filed with theMunicipal Clerk for acceptance by the Municipal Assembly as required by municipal codechapter 2.40. It shall be the responsibility of the Council President, or designee, to timelynotify the Municipal Clerk regarding bylaws amendments.
ARTICLE XIV: DISSOLUTION
Unless otherwise provided by law, dissolution may occur by vote of three-fourths of themembers of the Council at a regular Council meeting, at a special meeting called for thatpurpose, or by mail ballot. If the Council is dissolved by law or by this Article theCouncil’s property including, but not limited to, funds remaining in the Council treasuryafter all obligations are met, may be donated. The Council’s donation shall be made to theFederation of Community Councils, or current municipal contractor, for community counciluse, or another nonprofit organization if designated in the dissolution action.