- Find Your Council
Ky Holland and Ann Rappoport
Purpose: see Bylaws
Duties: Develop agenda, annual calendar, coordinate speakers for meetings. Send out draft agenda/minutes for review by executive board prior to meetings and then ensure they are posted on website/Facebook early in week of meeting. Responsible for FCC communications/mail, including sharing information/coordinating with committees (standing and ad hoc) on needed follow up for issues/information/action. Preside over meetings. Represent RCCC as necessary or assign to appropriate Subject Matter or Committee expert.
• Membership, Outreach & Communication Committee:
Chair: Paul Gionet; Ky Holland, Janie Dusel
Duties: Devise and implement new methods of outreach to grow participation and interest in the Council and its meetings with approval of Board. Assist in entry onto social media (Facebook) and NextDoor.com, among others. Arrange meeting space and set up (Internet access, tech needed, etc.). Organize signage for monthly meetings (David Sterling; Paul Gionet). Update and maintain mailing lists, membership lists, and RCCC Board sheet.
• Finance (Treasurer only, ad hoc committee for future fundraising):
Treasurer: Paul Gionet (see Bylaws)
Purpose: Ensure that appropriate accounting methods are employed.
Duties: Maintain all accounts and track all monies receivable and expendable from the council. Devise ways to raise money for Council's use and prioritize usage. Annual Treasurer report/audit.
• Correspondence & Data Archiving Committee:
Chair/Vice-Chair: Matt Cavanaugh, Bert Lewis; Vivian Mendenhall
Purpose: Manage Council correspondence and ensure adherence to proper control procedures.
Duties: Oversee letter writing process/reviews and responses, including coordination for Board and/or Co-chairs approval/signatures. Update and maintain RCCC communications. FCC mail pickup/delivery. Mange minutes, documents, archiving, and tracking. Propose secretary to chair if Board Secretary absent for meeting. Assist Membership, Outreach & Communication Committee with their work, as appropriate, particularly with entry onto social media, NextDoor, etc.
• Land Use & Transportation Committee:
Chair/Vice-Chair: Peter Crimp, Jesse Grunblatt; Glenn Ball, Judy Michael, Frank Pugh, Ann Rappoport
Purpose: Monitor neighborhood and Municipal issues that affect Land Use, Transportation, and Safety and provide recommendations to the Board and general membership.
Duties: Track, research, and present to Council on issues arising in neighborhood as well as at Municipal level on issues involving Transportation, Roads, Drainage, Hillside District Plan and Land Use, Platting, Zoning, and related matters. Assist in formulating preliminary comments on annual Capitol Improvement Plan and priority order of recommended projects. Attend or designate representative to speak for RCCC at Assembly, Planning & Zoning Commission, and other meetings as appropriate.
Ad hoc Committees
• RCCC Neighborhood Resilience:
Chair/Vice-Chair: Ky Holland, Keith Guyer
Purpose: Increase capacity of community to respond and reduce the impact of emergencies, natural disasters such as wildfire.
Duties: Firewise program development; Emergency Presparedness; Crime
• RCCC Board Elections Special Committee
Chair/Vice-Chair: TBA (As needed)
Purpose: To provide a slate of candidates that meet election requirements.
Duties: Organize elections and ballots, prepare information on slots (especially term lengths), recruit and suggest candidates. Should be organized by October meeting each year.
• By-Laws Review Select Committee:
To be established as needed.
Duties: Review, propose and prepare changes to bylaws as needed and warranted. Manage Assembly approval (this should at maximum happen once per year, if then).